User/Computer Templates

Big organizations and companies have certain policies for creating users and computers in Active Directory. For instance, many companies force their technicians who are responsible for creating AD users to fill important fields such as phone, email and Employee ID. In Borna, a user template, which is basically a fully customized form, allows you to define customized templates with which a technician can create users and computers efficiently with a set of policies your organization dictates. Some of the features Borna’s computer and user templates have are explained below.

 

Specify Visible Attributes

You can specify which attributes a technician can see and fill in the user creation window. This feature lets you remove unnecessary fields such as initials and show important fields, such as logon hours, that are not shown in user creation form of Windows by default. This feature obviates the need to edit AD user attributes after creating them which is a highly elusive task particularly when ad users are being created in bulk.

  active directory user template borna customized user creation form

 

Customize Field Names

Borna user template (and also computer template) lets you change the display name of AD fields. For instance, some companies use their Employee ID to store their employees’ SSN number. In these cases, you can change the name of the field shown in the creation form to eliminate the possibility of any potential confusion. Note that these changes do not have any impact on Active Directory’s database and these changes are only visible in Borna.

 

active directory template user creation form Borna  

Set Access Mode

You can also indicate which fields are supposed to be visible to technicians, which ones to be read-only, and which ones are required and consequently cannot be left empty. In fact, many organizations and enterprises are very concerned about the integrity of their Active Directory database. Organizational policies often enforce both mandatory and unimportant fields. But, how is it possible to enforce these policies without any supervision? In user creation form of Windows, the only mandatory field is username and, worst of all, most vital fields for companies are not even displayed in the user creation window. However, Borna’s user template allows administrator to simply create a customized form with whatever fields and access mode they want.

 

Set Default Value

Borna allows you to set a default value for AD attributes that usually share the same value for different AD users. For instance, logon hours and manager attributes of users working in the same department are often known before their creation. Setting a default value for such fields dramatically speed up the user creation process. It is also possible to use a structured naming system for usernames by which usernames are created automatically using their first and last name.

For experienced technicians and administrators, it is not much difficult to grasp how much these customized templates are valuable, particularly in big organizations where it is even possible to hire several hundred or even thousand people in a month. The task of creating such huge number of users wastes technician’ time so that they might not even have time to do other tasks. Not only does Borna allow you to create a customized template which speeds up the user creation process, but also its flexible permission system lets you indicate with which user template (computer template) a technician can create a user (computer) and in which OU an AD user can be created, which enables delegation of such tasks to non-technical users.

 

To learn more about Active Directory Delegation in Borna and also how a user template or computer template can be associated with a technician who can create ad user or computer, visit Active Directory Delegation of Administration.

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